IGV Housing Limited - Privacy Policy for Employer Branding and Recruitment Date of publication: 9 July 2025

At IGV Housing Limited ("IGV Housing"), we are committed to safeguarding your privacy during our recruitment and employer branding activities. This Privacy Policy outlines how we collect, use, share, and protect personal information of individuals who interact with our career site and recruitment processes.

1. Scope of this Privacy Policy

This Privacy Policy applies to the following individuals:

  • Visitors to our Career Site

  • Connecting Candidates who create a profile or connect with us for current or future roles

  • Applying Candidates who apply for a position with us

  • Sourced Candidates whose profiles we find relevant from external sources

  • Referred Candidates recommended by employees or external partners

  • References listed by a Candidate

Throughout this document, "Candidates" refers collectively to Connecting, Applying, Sourced, and Referred Candidates.

2. Data Controller

IGV Housing Limited is the data controller responsible for processing your personal information under applicable Canadian and international privacy laws, including the EU General Data Protection Regulation ("GDPR") where applicable.

3. Types of Personal Data We Collect We may collect the following categories of personal information:

  • Contact Information: Name, email address, phone number, and physical address

  • Device & Technical Information: IP address, browser type, device settings, session behaviour, and location

  • Application Details: Resume/CV, cover letters, work samples, education and employment history, references

  • Communications: Emails, interviews, assessments, or other correspondence

  • Public Profiles: LinkedIn or other online profiles

  • Reference Data: Information provided by listed references or referrers

4. How We Collect Your Data Your data may be collected from:

  • Direct submissions through our Career Site or external platforms

  • Publicly available professional sources

  • Internal referrals or recruitment partners

  • Your listed references

5. Purposes for Processing Your Personal Data We use your personal information to:

  • Process and manage job applications

  • Maintain and improve our Career Site

  • Communicate with you regarding opportunities

  • Conduct interviews, assessments, and reference checks

  • Comply with legal obligations and safeguard our rights

6. Legal Basis for Processing Our primary legal basis for processing personal data is our legitimate interest

in recruiting qualified candidates. In some cases, we rely on your consent (e.g., recorded interviews), which can be withdrawn at any time.

7. Data Sharing We may share your personal data with:

  • Recruitment and applicant tracking service providers

  • IGV Housing affiliated companies and hiring teams

  • Government authorities where legally required

  • Third parties in connection with legal claims or business transitions

8. International Data Transfers

If your data is transferred outside Canada or the EU/EEA, we ensure adequate protection through safeguards such as standard contractual clauses or adequacy decisions by relevant authorities.

9. Data Retention

  • Application data will be retained for up to two (2) years unless you request deletion earlier

  • If hired, your data will be retained as part of your employment record

  • References will be retained as long as the associated candidate record is active

10. Your Rights You have the right to:

  • Access, correct, or delete your personal data

  • Object to or restrict processing

  • Withdraw consent where applicable

  • Lodge a complaint with a data protection authority

To exercise your rights, please contact us at privacy@igvhousing.com.

11. Updates to this Policy

This Privacy Policy may be updated periodically. We encourage you to check this page for the latest version. The date of the most recent update will always appear at the top.

For questions or concerns, please contact:
Chief of Staff
IGV Housing Limited
Email: Info@igvhousing.com